Youth Sports Management
Simplify Your Season.
RosterPass gives coaches, managers, and parents one organized hub for rosters, schedules, dues, registration, communication, and more — so everyone can focus on the game.
- Minimal fees
- Process payments with minimal fees
- Get things done faster
- Champ and one-click workflows handle the busywork
- Try it free
- 30 days free on every plan.
Everything your club needs
Built specifically for youth sports, not adapted from generic project tools.
Roster Management
Maintain a complete, up-to-date roster for every team. Track player details, statuses, and linked parent contacts in one place.
Team Scheduling
Create practices, games, and tournaments with ease. Members see their full team calendar at a glance.
Dues Tracking
Set up dues plans and track payments per player. Staff can record entries; parents see their own balance.
Registration Workflows
Collect interest forms and manage approvals without the back-and-forth emails. Approve with one click.
Club Communication
Six club-wide channels and four per team, ready on day one. Replaces the coaches' Slack, the parents' WhatsApp, and the email chains — with per-channel roles, private staff rooms, and threads.
Website Builder
Give your club a professional public website with drag-and-drop pages, custom branding, and your own domain.
Document Management
Create waivers, medical forms, and consent documents. Parents sign electronically with ESIGN Act compliance.
Champ, Your Club's Assistant
Say it the way you'd say it to another coach. "What's on the schedule for the 13U boys this week?" "Move Thursday's practice to 6pm." Champ does it under your own permissions, never anyone else's — and it never touches payments.
Roster Exports
Export any team's roster to CSV — players, jersey numbers, statuses, and parent contacts — for league paperwork, board meetings, or your own records.
Chat
One app. Every conversation.
A club is more than a set of teams, so the chat is too. Every new club ships with club-wide and per-team channels configured out of the box, so your members feel part of the club — not just their team.
Club-wide
- #club-announcements — official admin broadcasts
- #club-news — scores, highlights, photos
- #club-lounge — where culture actually forms
- #club-staff — admins, managers, coaches coordinate
- #club-coaches — coaches-only space
- #club-admins — private admin channel
Per team
- #{team}-general — parents + players + staff
- #{team}-announcements — coaches & managers post
- #{team}-staff — private coach/manager room
- #{team}-schedule — game & practice logistics
Every channel is editable. Per-channel roles control who sees it and who posts. Announcement channels let members react with emoji but keep replies gated to staff. Rename, delete, or add your own — no migrations, no setup.
Set up without the busywork
No complex setup, no IT team required. Just your club, simplified.
Sign Up Your Club
Submit your club details and we'll review them and set you up. 30 days free on every plan.
Set Up Your Club
Add your teams, invite staff, and customize your club's branding — colors, logo, and welcome message.
Invite Your Teams
Share your registration link. Parents apply, you approve, and rosters fill themselves.
Where we stand
You should know what you're choosing and why. Here it is, plainly.
The features clubs expect
Rosters, scheduling, recurring events, attendance, dues and registration payments, approvals, documents and e-signatures, club chat, a club website on your own domain. Everything above is built and running today — not a roadmap.
A lower price
We publish the whole cost, not a starting point: your plan, plus a platform fee of $1 per payment taken out of each dues and registration payment — out of your payout, not added to what a family pays. No per-player fees, no setup fees, no charge to add a coach or a parent, and no add-on you have to buy to get a feature.
No ads. Ever.
RosterPass will never run advertising. No banners in front of your parents, no ad trackers, no selling your families' information. The clubs that use it are the only customers, and that is the point.
Champ does the busywork
An assistant built into the portal and into chat. Ask it “show me the roster for Varsity” or tell it “move Thursday's practice to 6pm” and it does the work — under your own permissions, with every action recorded. Included on every plan.
Simple, transparent pricing
Plans differ only by how many teams you run. Every plan includes every feature.
Every plan starts with a 30-day free trial. RosterPass takes a platform fee of $1 per payment out of each dues or registration payment — it comes out of your club's payout alongside Stripe's processing cost, never added to what a family pays. No per-player fees. No setup fees.
Pay by card or ACH on the web or in the app.
Included in every plan
- Roster management with per-role privacy
- Scheduling, recurring events, and attendance
- Dues and registration payments via Stripe
- Registration forms and approvals
- Club-wide and per-team chat
- Waivers and consent forms with e-signatures
- Website builder and your own custom domain
- Clone last season's teams, age groups, and staff
- Roster CSV export
- Your club's colors, logo, and name throughout
- Champ, the in-app assistant
No ads. Ever.
RosterPass is paid for by the clubs that use it. We don't run advertising, we don't use ad trackers, and we don't sell your families' information. Your plan is the whole business model, which is why we'd rather tell you the transaction fee up front than make it back some other way.